Considerations for opening outdoor spaces in Pubs, Bars, Cafes, Restaurants
As the lockdown restrictions are starting to be lifted and premises begin to re-open, we have collated guidance from Welsh Government and regulators to support businesses during this period.
Not all of the areas will apply to your business and the list is not exhaustive but it is intended to help support you in thinking about the practicalities upon reopening.
The information includes some best practice advice and links to more detailed guidance.We are here to support you and should you have any specific query:
As you re-open, have you undertaken a Covid-19 risk assessment to reflect Covid-19 Infection Control and social distancing? Have you shared this risk assessment with your employees? There is a legal requirement to have the risk assessment available in writing where there are four or more employees.
Guidance is available from the Health and Safety Executive
The latest guidance and advice to business from Welsh Government can be found here:
Food Standards Agency Reopening Checklist
Reopening your food business after a period of closure will require some extra checks alongside your ‘normal’ daily opening checks. These will help to make sure that your business can restart safely. You will need to maintain your basic hygiene standards and recognise the areas where greater attention will be required.
The checklist is available on the Food Standards Agency website.
The British Hospitality Guidance
The British Hospitality Guidance for Welsh businesses can be found here: https://www.ukhospitality.org.uk/page/WalesGuidance
NHS Test, Trace and Protect
Do you have a system in place for keeping a temporary record of your customers and visitors for 21 days, in a way that is manageable for your business? Having a system will assist NHS Test,Trace and protect with requests for that data if they are needed for contacting people during any local outbreaks. It does not have to be a complicated system and can be simply pieces of paper that customers complete on site.
Visit the NHS Test, Trace and Protect pages for further information
As the premises may have been closed for a period of time, there may be an increased risk of legionnaires disease.
- Have you considered the risk of legionnaires disease within your water systems created during the lockdown?
- Have you flushed through your hot/cold water systems with fresh mains water for several minutes?
- Have you increased the temperature of the hot water system to above 60°C if possible and drawing it through to all hot water outlets? (a temperature over 60°C will kill Legionella bacteria over time)
- Have you flushed through larger hot/cold water systems (including those with tanks, showers, calorifiers etc.) for a significant period of time?
- Have you ensured that the system is capable of delivering water at safe temperatures by checking temperatures ahead of reopening?
- Have you undertaken a chemical or thermal disinfection of the water system?
- Have you undertaken any microbiological sampling for Legionella?
Further advice is available from the Chartered Institute of Environmental Health
Toilets are an area that you will need to consider on your Covid-19 Risk Assessment (if toilets are provided). Some areas and questions to consider include:
- Do you have an enhanced cleaning and disinfection regime particularly of points that are regularly touched?
- Are you using signs and messages to build awareness of good handwashing technique and other respiratory hygiene behaviours, e.g. around coughing and sneezing in public place?
- Are you where possible, providing disposable hand towels as an alternative to hand dryers in handwashing facilities?
- Are there sufficient and accessible provision of automated hand sanitising dispensers?
- Are you carrying out regular checking of facilities and measures including recording of checks?
- Is there clear signage on the requirement to maintain a 2m distance from others (outside of your immediate household)?
- Are there measures to limit the number of users at any one time, perhaps a one in one out system, either self-regulated with clear signage, or overseen by an attendant?
- Have you considered removing access, for example to every other urinal or hand basin through use of tape or signage or other mechanism?
- Do you have clear markings for distancing and queuing?
Gazebos and Marquees
As you may utilise outdoor spaces, some considerations include:
- Do you have a suitable risk assessment for the use of the gazebo and/or marquee?
- Does it have a suitable fire rating for its intended use?
- Is it ballasted or tied down adequately to prevent it being lifted or blowing away in the event of a sudden gust of wind?
- Is the gazebo and all ballast/tie downs checked on a daily basis before use for any indication of damage and/or tampering?
- Do you have a plan in place for monitoring the weather conditions and an action plan you should follow if weather conditions dictate?
- Do the temporary structures comply with the principles given in the guidance document “Temporary Demountable Structures” 3rd Edition published by the Institution of Structural Engineers?
- Have you considered utilising a supplier/installer who is a member MUTAmarq or equivalent?
- Do you have a safety certificate provided by the installer for the temporary structures prior to use, this would include confirmation that suitable fixings / ballast has been installed for its prescribed use?
- Has your supplier provided you with a wind management plan for your marquee?
Use of Electrical Installations outdoors
- Are all power cables out of the way of the public so not to cause a trip hazard?
- Are all power cables that are used outside waterproof?
- Have you ensured that Indoor equipment such as music systems, speakers, lighting, extension cables etc. is not being used outside?
- Does all electrical equipment have an up to date PAT test certificate?
- Do all generators used have a certificate to show it is electrically safe?
- Are all generators out of the way from public access?
- Are all generators diesel powered?
- Is a suitable fire extinguisher provided?
- Do all fixed installations have a current electrical condition report?
- Do all final circuits have suitable RCD protection not exceeding 30mA?
- Is all equipment fit for purpose and have suitable IP rating for external use?
- Has all equipment been subject to a test and maintenance regime in accordance with the Code of Practice for In Service Inspection and Testing of Electrical Equipment?